Side by side · every figure sourced

Cool Blue VA vs Staffingly

Both companies publish a rate, so they can actually be compared. Everything below is quoted from each company’s own website with the date we read it. Blank means the company publishes nothing on that point — click ⓘ to see which pages we checked.

6/12Cool Blue VA publishes

8/12Staffingly publishes

	Cool Blue VA	Staffingly
Published rate	$9.95/hrVerified i $9.95/hr comes from this sentence on their site: “Cool Blue VA Medical Virtual Assistants offers an affordable rate starting at $9.95 per hour for customer service virtual assistants.”https://coolblueva.com/frequently-asked-questions/ Checked 2026-07-25	$399/wkVerified i $399/wk comes from this sentence on their site: “Rates are volume-tiered: $399 per week for a single dedicated FTE, $349 per FTE at 5 or more, and $299 per FTE at 10 or more.”https://staffingly.com/faq Checked 2026-07-25
Setup fee	Not recordedNot recorded i No value recorded. This field has not been established in this source record. The record references 5 checked pages; this does not mean the provider never publishes it: `//about/how-it-works/social-media-marketing-pricing/frequently-asked-questions` That the company does not publish this is itself worth knowing.	NoneVerified i None comes from this sentence on their site: “Flat rate, month-to-month. No setup fees, no upfront fees.”https://staffingly.com/about Checked 2026-07-25
Minimum commitment	No minimumVerified i No minimum comes from this sentence on their site: “No contracts, no fees, or hidden charges. You can cancel anytime without cost.”https://coolblueva.com/frequently-asked-questions/ Checked 2026-07-25	Not recordedNot recorded i No value recorded. This field has not been established in this source record. The record references 12 checked pages; this does not mean the provider never publishes it: `//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security` That the company does not publish this is itself worth knowing.
Free trial	Not recordedNot recorded i No value recorded. This field has not been established in this source record. The record references 5 checked pages; this does not mean the provider never publishes it: `//about/how-it-works/social-media-marketing-pricing/frequently-asked-questions` That the company does not publish this is itself worth knowing.	YesVerified i Yes comes from this sentence on their site: “We offer a 2-week risk-free pilot.”https://staffingly.com/about Checked 2026-07-25
Replacement guarantee	Not recordedNot recorded i No value recorded. This field has not been established in this source record. The record references 5 checked pages; this does not mean the provider never publishes it: `//about/how-it-works/social-media-marketing-pricing/frequently-asked-questions` That the company does not publish this is itself worth knowing.	Not recordedNot recorded i No value recorded. This field has not been established in this source record. The record references 12 checked pages; this does not mean the provider never publishes it: `//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security` That the company does not publish this is itself worth knowing.
Assistants based in	PhilippinesVerified i Philippines comes from this sentence on their site: “All our Virtual Assistants are local Filipinos and are governed by the Philippines' Data Privacy Act of 2012.”https://coolblueva.com/frequently-asked-questions/ Checked 2026-07-25	Not recordedNot recorded i No value recorded. This field has not been established in this source record. The record references 12 checked pages; this does not mean the provider never publishes it: `//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security` That the company does not publish this is itself worth knowing.
Qualifications held	registered nursesVerified i registered nurses comes from this sentence on their site: “Many are registered nurses in the Philippines.”https://coolblueva.com/frequently-asked-questions/ Checked 2026-07-25	MDs, RNs, PharmDsVerified i MDs, RNs, PharmDs comes from this sentence on their site: “Our Top 1% of overseas MDs, RNs, and PharmDs deliver AI-enabled healthcare outsourcing.”https://staffingly.com/about Checked 2026-07-25
Dedicated or shared	Dedicated to one clientVerified i Dedicated to one client comes from this sentence on their site: “It means this person is dedicated to performing tasks for you.”https://coolblueva.com/frequently-asked-questions/ Checked 2026-07-25	Dedicated to one clientVerified i Dedicated to one client comes from this sentence on their site: “We assign a dedicated person, not a call center rotation.”https://staffingly.com/about Checked 2026-07-25
Works your time zone	YesVerified i Yes comes from this sentence on their site: “But regardless of their location, they work based on your work hours.”https://coolblueva.com/frequently-asked-questions/ Checked 2026-07-25	Not recordedNot recorded i No value recorded. This field has not been established in this source record. The record references 12 checked pages; this does not mean the provider never publishes it: `//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security` That the company does not publish this is itself worth knowing.
Background checks	Not recordedNot recorded i No value recorded. This field has not been established in this source record. The record references 5 checked pages; this does not mean the provider never publishes it: `//about/how-it-works/social-media-marketing-pricing/frequently-asked-questions` That the company does not publish this is itself worth knowing.	YesVerified i Yes comes from this sentence on their site: “Every hire who will work near PHI passes a background check plus identity and credential verification”https://staffingly.com/faq Checked 2026-07-25
Fastest stated start	Not recordedNot recorded i No value recorded. This field has not been established in this source record. The record references 5 checked pages; this does not mean the provider never publishes it: `//about/how-it-works/social-media-marketing-pricing/frequently-asked-questions` That the company does not publish this is itself worth knowing.	Not recordedNot recorded i No value recorded. This field has not been established in this source record. The record references 12 checked pages; this does not mean the provider never publishes it: `//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security` That the company does not publish this is itself worth knowing.
Cover when assistant is out	Not recordedNot recorded i No value recorded. This field has not been established in this source record. The record references 5 checked pages; this does not mean the provider never publishes it: `//about/how-it-works/social-media-marketing-pricing/frequently-asked-questions` That the company does not publish this is itself worth knowing.	YesVerified i Yes comes from this sentence on their site: “The backup floater trains on your account from the start, so an unplanned sick day means a same-day step-in by someone who already knows your payer mix”https://staffingly.com/faq Checked 2026-07-25
The BAA is between	Not recordedNot recorded i No value recorded. This field has not been established in this source record. The record references 5 checked pages; this does not mean the provider never publishes it: `//about/how-it-works/social-media-marketing-pricing/frequently-asked-questions` That the company does not publish this is itself worth knowing.	A BAA is mentioned, but not who signs itStated i A BAA is mentioned, but not who signs it is what this company states, in these words: “HIPAA-trained staff with Business Associate Agreements (BAAs) executed, and mandatory HIPAA training renewed yearly.”https://staffingly.com/about Checked 2026-07-25We report this claim as published. We have not audited it — ask for written proof before you sign.
Claims HIPAA training	YesStated i Yes is what this company states, in these words: “They are also HIPAA certified.”https://coolblueva.com/frequently-asked-questions/ Checked 2026-07-25We report this claim as published. We have not audited it — ask for written proof before you sign.	YesStated i Yes is what this company states, in these words: “HIPAA-trained staff with Business Associate Agreements (BAAs) executed, and mandatory HIPAA training renewed yearly.”https://staffingly.com/about Checked 2026-07-25We report this claim as published. We have not audited it — ask for written proof before you sign.
EHR systems named	eClinicalworksVerified i eClinicalworks comes from this sentence on their site: “Our Medical VAs are trained in eClinicalworks, but are adaptable to other systems as well.”https://coolblueva.com/frequently-asked-questions/ Checked 2026-07-25	Not recordedNot recorded i No value recorded. This field has not been established in this source record. The record references 12 checked pages; this does not mean the provider never publishes it: `//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security` That the company does not publish this is itself worth knowing.

We do not pick a winner. We have no commercial relationship with either company, we are not paid by either, and we are not qualified to say which suits your practice. What we can do is put their own published claims next to each other, dated, so the differences are visible without sitting through two sales calls.

Before you decide

Ask both for the actual Business Associate Agreement, not a sentence about one.
Ask what happens on a sick day — the answer varies far more than the price does.
Ask which EHR, by name, and for how long.
If a figure here is out of date, tell us and we will re-check it within a day.

← All healthcare VA companies · What they cost